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Request for Proposal for reprinting Coffee table book

Request for Proposal for reprinting
Coffee table book “India House - London

TheHigh Commission of India, London, invites bids from the reputed Printers/companies to reprint the coffee table book of the High Commission “India House”.

2.         Eligible printers/companies are requested to submit the technical and financial bid in two separate sealed envelopes clearly marked on the top of envelop Technical bid/Commercial or Price bid, enquiry No.and send them in a single envelope to:

Minister(Press Information & culture),
High Commission of India,
India House, Aldwych,
London WC2B 4NA

3.         The outer cover/envelope should clearly indicate “Quotations for reprinting coffee table book - India House”.  The technical and financial quotes should reach the High Commission of India by post not later than 5 November 2016, 1600hrs.

4.         The financial bid should separately indicate cost and taxes(if any). The bid should remain valid for a period of 60 days.

5.         The technical bid should be separate from the financial bid. The technical bid should clearly mention the credentials of the firm, experience, current work and any relevant technical skills. Financial bids will be considered only after technical bids are found satisfactory.

6.         The Job specifications are:

Title:                                      India House London
Size:                                        297 X 210 MM
Extent:                                   Cover: 4 Pages, Text: 52 Pages       
Colours:                                 Cover: 4 colour process + Sealer both sides
Text: 52 Pages 4 colour process + Sealer both sides
Finishing:                              Matt laminate and spot gloss UV varnish outer cover.
Fold, gather, perfect bind and trim to size
Origination:                          Existing India House Coffee Table Book        
Proofs:                                   PDF proof           
Paper:                                    Cover: 300 gsm Silk, Text:52 Pages 150gsm Silk
Delivery:                               In Carton Box to India House Address
Quantity:                               1000 copies
Time Frame for Printing:   07 days from the date of approval of proofs
Penalty:                                 0.5% per week will be imposed for time delay.
Packing:                                Book is first to be shrinked packed in single
quantity. Then books to be packed in new, unused,   
sizeable cartons


1)        The Printing/Publishingcompany should have a minimum of 5 years experience in the field. Testimonials may be submitted with bid.

2)        Should have valid company registration and VAT Number.


1)        Rates/price bid to be submitted as per specifications inclusive ofpaper, printing, binding, packaging, forwarding, taxes etc. No conditional tenders will be accepted.

2)        Work Order will be issued to the firm which is the lowest and meets all the         requirements of the technical evaluation.

3)        The bidder will be responsible for collection of the input material, supply of the proof/dummy and delivering the final printed copies of the books at the premises of India House, Aldwych.

4)        If required, the sample copy of “India House” can be inspected with prior appointment on 020-7632-3142 or E-mail:

5)        The bids received late or do not fulfill the terms & conditions will be rejected.

6)        There will be no compromise on the quality of paper & printing and in  case the printing work is not found satisfactory as per required T&Cs, the  job will not be accepted and no payment will be made.

7)        High Commission of India, London reserves the right to accept or reject any or all tender/s without assigning any reasons.

8)        The approved bidder will supply four pages printed version of the book sample on the same GSM paper as specified in our quotation and  dummy of the Book in actual and specified size and will start the  printing works only after High Commission of India, London approves  the print quality of the supplied printed samples and approves dummy.

9)        Payment will be released only after the completion of job and after the receipt of CD and the printed material in good condition and to the  satisfaction of High Commission of India, London. No partial payment will be approved.


Oct 5, 2016
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